Word Options (Advanced) – Microsoft Support – Make a Quick Learn

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

This site uses cookies to store information on your computer. Some are essential to make our site work; others help us improve the user experience. By using the site, you consent to the placement of these cookies. Read our privacy policy to learn more. What new features are in Word , and is it worth upgrading? Office ‘s subscription – based edition of Word has eight new noteworthy features, as follows.

Tell Me: Word’s new Tell me what you want to do box on the ribbon pictured below allows you to locate commands and tools, or bypass Word’s menus altogether. Instead of navigating menus, you can enter words or phrases into the Tell Me box to access the features or commands you want to use. For example, you might type compress pictures in the Tell Me box, and then select Compress Pictures to launch the Compress Pictures dialog box.

The advantage of using the Tell Me tool is you don’t need to use or memorize Word’s menus; in essence, you simply search for the tools you want rather than navigate menus. Smart Lookup: The new Smart Lookup allows you to look up, define, or research words or phrases in Word documents. For example, highlighting and right-clicking the phrase “Indigo Bunting” and then selecting Smart Lookup from the resulting pop-up menu produces multiple web-based search results powered by Microsoft Bing , as suggested in the screenshot below.

The advantage of this tool is you can look up, define, or research the words or phrases directly from within Word , without having to switch to an internet browser.

Ink Equation: The new Ink Equation tool allows you to create complex mathematical equations using your finger, touch stylus, or mouse to draw freehand, and the resulting equation is translated into computer text. To use this tool, from Word’s Insert tab, select Equation , Ink Equation to launch the equation canvas, and then draw your equation, as suggested in the screenshot below.

When you press the Insert button, the resulting equation appears in the Word document as shown below to the left. The equation can later be edited or converted to a linear equation as shown below to the right. Improved version history: Word now keeps a separate file each time you save a document to your OneDrive, and it enables you to revert to any previous version of that document. To use this feature, save the document to your OneDrive, and then press the Activity button located near the top right corner of the Word window this tool looks like a clock, as pictured below to see a list of dates and times the file has previously been saved.

Select a specific version to view or revert to that earlier version of the document. Co-authoring in real time: Documents you save on OneDrive or SharePoint, and then share with your colleagues, can be edited using Word or Word Online in real time, so you and your colleagues will be able to see everyone’s edits instantly. Previously, Word’s document-sharing tool updated one another’s document at predetermined intervals, such as every 15 minutes.

Instructions for using this feature are explained in the “Simpler Sharing” item below. Simpler sharing: Word provides a new Share button pictured in the screenshot above, to the left of the Activity button , which enables you to quickly share your documents saved on SharePoint, OneDrive, or OneDrive for Business as a link or email attachment. To share a document, save your Word document online to your OneDrive or SharePoint account, click Share to generate a link or an email invitation, and send that link or email invitation to your colleagues as pictured above.

Your colleagues can then open the document and agree to share and view all changes to the document in real time when prompted. Thereafter, all approved editors are listed in the Share dialog box as pictured below , and all document edits appear instantly for all users editing the document.

New preset shape fill formats: Word has new preset transparent or semitransparent formats that you can apply to the shapes you insert from the Shapes gallery as shown below. These transparent formats allow any background text or objects to be viewed through the shape, an example of which is shown below, in which a transparent Flowchart: Multidocuments shape partially floats atop the image of a computer monitor.

New Draw tab: Word ‘s new Draw tab pictured below provides an assortment of drawing and inking tools to help you mark up or illustrate a document. If your computer or device is touch-enabled, the Draw tab is turned on automatically; otherwise, you can turn on the Draw tab by selecting Customize Ribbon from the File , Options menu, and then checking the Draw tab box, and clicking OK. To draw lines or highlight text in Word , from the Draw tab, click a pen type to select it, or click or tap the pen type twice to select it and apply a specific thickness, color, or effect.

Users can choose from five pen thickness settings ranging from 0. A few comments about these drawing tools are presented below:. Note: The Draw feature is currently available only to Office subscribers, but it is expected to be included in the next purchase edition of Microsoft Office.

Given the new features listed above, you can judge for yourself whether they justify upgrading to Word If you heed my advice, then periodic upgrade decisions are no longer an issue, as subscribers can always upgrade to the latest edition of Microsoft Office for free. Carlton Collins carlton asaresearch. Do you have technology questions for this column? Or, after reading an answer, do you have a better solution? Send them to jofatech aicpa. We regret being unable to individually answer all submitted questions.

Data analytics has become a hot topic, but many organizations have not yet managed to understand its potential, let alone put it to work. This report will take a deep-dive on how to best introduce or enhance the use of data in decision-making.

Worldwide leaders in public and management accounting. Toggle search Toggle navigation. Breaking News. New features in Word By J. Carlton Collins, CPA. A few comments about these drawing tools are presented below: Ink behaves like shapes: Once you have drawn a shape using the Draw tools, it behaves like the other shapes already included in Word. You can select the shape, copy it, move it, resize it, change its color, rotate its position, and so on. Tilt your stylus to shade: When drawing with the Pencil tool using a digital stylus or pen mouse , you can tilt the stylus to produce a shading effect, similar to that of a real pencil.

Add more pens: You can add pens to the Draw tab and customize them for future use so you don’t have to constantly define your favorite pen settings. Use your finger: On touch-enabled devices, you can use your finger as a stylus, though thin or precise lines can be more difficult to draw with your finger.

Animate your inked images: An Ink Replay feature allows you to replay your ink strokes as an animation. Start Inking tool: A new Start Inking tool shows up on the Review tab if you have a touch-enabled computer or device; otherwise, you can add the Start Inking icon to a custom group on any tab, such as the Draw tab, as I have done in the far right of the screenshot to the left. About the author J. Submit a question Do you have technology questions for this column?

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Free Word Tutorial at GCFGlobal

 
In this free Word tutorial, learn how to format text, save and share documents, Learn all about working with your Microsoft account and OneDrive. Click the topic links for free lessons! Contact Us: sales@replace.me © CustomGuide, Inc. Microsoft®. Word Advanced. Quick Reference Guide. Office ‘s subscription-based edition of Word has eight new noteworthy features.

 

Advanced Microsoft Word Course Singapore (SkillsFuture Eligible) – Course Description

 
This helps you to easily apply the same formatting elsewhere. You can use the Paste Options button to override or modify the settings you make in this section of the Word Options dialog box. This option takes affect only if the A4 or 8.

 
 

Free Word Tutorial at GCFGlobal – E-Learning for Microsoft Office 365

 
 

So this would be more towards, I would say, your advance users. This is a continuation from our Word Essentials series so I will be referring to that series as well throughout these different episodes.

So make sure you go check that out in our course library. What do you need to know about before we get started? A foundational knowledge of Word, such as, do you know how to format your text? Are you familiar with styles? Cuz I love styles, and I’ll be talking about them all the time.

So make sure you have a foundational knowledge of how to create styles, and how to use styles effectively. As well as page layout elements, such as section breaks, page breaks, how to create columns, and those are again, covered in that Word Essential shows. Basic knowledge of how to use your Windows operating system, how to go to your file explorer, how to open files, how to save files and when to print. And of course, some familiarity with other Office products will be helpful here as well.

If you know how to use Excel pretty well, then that will help you in Word, or say you know how to use Outlook or PowerPoint that could be helpful as well. There’s a lot of things that crossover between the products, so if you know a little bit about one, you know a little bit about the other.

And the last parts I like to talk about are these extra tidbits. There’s always more than one way to do something in Word. So if I might be explaining ways one and two, there might be ways three and four, that you might know about that I didn’t cover. That’s just the way it works within these Office products, there’s always different ways. And it’s one I still learn about it too, where like, I didn’t know you could right-click and use that option or I didn’t know this shortcut did that.

So just know that there will be multiple ways that I might not cover. Updates happen, yes, it does. So as an Office subscriber, the product is always updating. And at the time of the recording, I am on a specific version of whatever the update was at in the Office subscription.

So you might see different buttons or different options, or things might have changed a little bit from the time that I recorded these episodes to the time that you’re watching it. And that also being said, the way that your network is organized, let’s say, if you are in a large organization, you might not get updates as frequently, or maybe they’ve turned them off altogether. So things might be a little bit different, so if there’s some slight variations or I’m showing you something that you see in your documents, it’s like, I don’t have this available to me.

That is most of the reasons why it won’t be is cuz of the updates and what version you’re on. Or your network settings to where maybe they’ve put a group policy on to where you’re not allowed to do this particular function, because they have locked that down. So those things happen. These transparent formats allow any background text or objects to be viewed through the shape, an example of which is shown below, in which a transparent Flowchart: Multidocuments shape partially floats atop the image of a computer monitor.

New Draw tab: Word ‘s new Draw tab pictured below provides an assortment of drawing and inking tools to help you mark up or illustrate a document. If your computer or device is touch-enabled, the Draw tab is turned on automatically; otherwise, you can turn on the Draw tab by selecting Customize Ribbon from the File , Options menu, and then checking the Draw tab box, and clicking OK. To draw lines or highlight text in Word , from the Draw tab, click a pen type to select it, or click or tap the pen type twice to select it and apply a specific thickness, color, or effect.

Users can choose from five pen thickness settings ranging from 0. A few comments about these drawing tools are presented below:. Note: The Draw feature is currently available only to Office subscribers, but it is expected to be included in the next purchase edition of Microsoft Office. Given the new features listed above, you can judge for yourself whether they justify upgrading to Word If you heed my advice, then periodic upgrade decisions are no longer an issue, as subscribers can always upgrade to the latest edition of Microsoft Office for free.

Carlton Collins carlton asaresearch. Do you have technology questions for this column? Or, after reading an answer, do you have a better solution? Send them to jofatech aicpa. We regret being unable to individually answer all submitted questions. Data analytics has become a hot topic, but many organizations have not yet managed to understand its potential, let alone put it to work. This report will take a deep-dive on how to best introduce or enhance the use of data in decision-making.

Worldwide leaders in public and management accounting. Toggle search Toggle navigation. Breaking News. New features in Word By J. Keep Source Formatting Default This option retains formatting that was applied to the copied text. Any style definition that is associated with the copied text is copied to the destination document. Merge Formatting This option discards most formatting that was applied directly to the copied text, but it retains formatting that is considered emphasis, such as bold and italic, when it is applied to only a portion of the selection.

Pasting between documents when style definitions conflict This option displays the default behavior that occurs when you paste content that was copied from another document in Word, and the style that is assigned to the copied text is defined differently in the document where the text is being pasted. Keep Source Formatting This option retains the look of the copied text by assigning the Normal style to the pasted text and applying direct formatting.

Direct formatting includes characteristics such as font size, italic, or other formatting to mimic the style definition of the copied text. Use Destination Styles Default This option retains the style name that is associated with the copied text, but it uses the style definition of the document where the text is being pasted. For example, you copy Heading 1 text from one document to another.

In one document, Heading 1 is defined as Arial bold, point, and in the document where you are pasting the text, Heading 1 is defined as Cambria bold, point. When you use the Use Destination Styles option, the pasted text uses Heading 1 style, Cambria bold, point.

Merge Formatting This option discards the style definition and most formatting that was applied directly to the copied text, but it retains formatting that is considered emphasis, such as bold and italic, when it is applied to only a portion of the selection.

The text takes on the style definition in the document where the text is being pasted. Pasting from other programs This option displays the default behavior that occurs when you paste content that was copied from another program. Keep Source Formatting Default This option retains the formatting of the copied text. The text also takes on any direct formatting characteristics of text that immediately precedes the cursor when the text is pasted.

You can insert images inline with text, allow images to move with text, or wrap text around, in front of, or behind an image.

In line with text This option inserts the graphic in a paragraph as if it were text. This option is used by default. The graphic moves as you add or delete text. You can drag the graphic to reposition it the same way that you drag text. Square This option wraps the text around all sides of a square around the graphic. The graphic does not move as you add or delete text, but you can drag the graphic to reposition it. Tight This option wraps the text around the graphic in an irregular shape around the actual image.

Behind text This option inserts the graphic so that the graphic floats on its own layer behind the text. There is no border around the graphic. In front of text This option inserts the graphic so that the graphic floats on its own layer in front of the text. Through This option wraps the text around the graphic, including filling the space created by a concave shape, such as a crescent moon. Top and bottom This option prevents text from wrapping on the sides of the graphic.

Keep bullets and numbers when pasting text with Keep Text Only option Select this option to convert numbering and bullets into text symbols. Add control characters in Cut and Copy Select this option to retain right-to-left cursor movement when you cut or copy text from a Word document and paste as plain text for example, in Notepad. Show Paste Options buttons when content is pasted Select this option to display the Paste Options button when you paste content.

You can use the Paste Options button to override or modify the settings you make in this section of the Word Options dialog box. Use smart cut and paste Select this option to automatically adjust formatting as you paste text.

After you select this check box, you can click Settings to set additional options for pasting. Settings Click this to open the Settings dialog box. Use this dialog box to specify default behavior when merging, cutting, and pasting text. You can override default behavior by using the Paste Options button that appears when you paste content from the Clipboard into your document. This button is available only when the Use smart cut and paste option is turned on. Use default options for Click an item in the list to pre-select a configuration of options in the dialog box.

To select your own configuration of options, click Custom in this list. Adjust sentence and word spacing automatically Select this option to remove extra spaces when deleting text or add necessary spaces when pasting text from the clipboard. Adjust paragraph spacing on paste Select this option to prevent creating empty paragraphs and to prevent inconsistent paragraph spacing.

Adjust table formatting and alignment on paste Select this option to control the formatting and alignment of tables. When this option is turned on, single cells are pasted as text, table portions are pasted as rows into an existing table rather than as a nested table , and when you add a table to an existing table, the pasted table is adjusted to match the existing table. Smart style behavior Selecting this option has no effect. To fine-tune the behavior of styles when pasting content, use the Pasting options in the Cut, copy, and paste section of the Advanced options.

Merge formatting when pasting from Microsoft PowerPoint Select this option to control the results when you paste content from a PowerPoint presentation. When this option is turned on, the formatting of the surrounding text or table is applied to the pasted text, the most recently used bullet, number, or list style is applied to the pasted list, and the look of items such as tables, hyperlinks, images, OLE objects, and shapes is preserved from the source in PowerPoint.

Adjust formatting when pasting from Microsoft Excel Select this option to control the results when pasting data from Excel. When this option is turned on, pasted data is placed in a table, and charts are pasted as pictures rather than as OLE objects. Merge pasted lists with surrounding lists Select this option to format list items to conform to the surrounding list when you are pasting the items into a list. Image Size and Quality Select the document that these settings apply to.

In the list, click the name of a document that is already open, or click All New Documents to make the setting apply to all documents that you will create. Discard editing data Select this option to save only the edited picture. Data from the original picture, before it was edited, will be unavailable.

Do not compress images in file Select this option to keep pictures at their full size. This option might make the document file size large.

Set default target output to This option determines the resolution of compressed images. Select a value for pixels per inch ppi from the list. Show background colors and images in Print Layout view Select this option to display background colors and images. Show text wrapped within the document window Select this option to wrap text to the document window, so that it is easier to read on the screen. Show picture placeholders Select this option to display an empty box in place of each picture in your documents.

This option speeds the process of scrolling through a document that contains a large number of pictures. Show drawings and text boxes on screen Select this option to display objects that are created with the Word drawing tools in Print Layout view or Web Layout view. Clear this check box to hide drawings and possibly speed the display of documents that contain many drawings.

Drawings will be printed even if you clear this check box. Show text animation Select this option to display text animations on your screen. Clear the check box to see how the text will look when printed. Note: Use this option when viewing animated text in documents that were created in a version of Word earlier than Word The current version of Word no longer provides the ability to create animated text.

Show control characters Select this option to display right-to-left control characters. Show bookmarks Select this option to display bookmarks on the screen. If you assign a bookmark to an item, the bookmarked item appears in brackets […].

If you assign a bookmark to a location, the bookmark appears as an I-beam. The brackets and the I-beam do not appear in printed documents. Show text boundaries Select this option to display dotted lines around text margins, columns, and paragraphs. The boundaries are for layout purposes; they do not appear in printed documents. Show crop marks Select this option to display the corners of the margins. Show field codes instead of their values Select this option to display field codes instead of field results in your documents.

Clear this check box to view field results. Field shading This option displays whether and when fields are shaded. In the list, select Always or When Selected to shade your fields. Shading fields makes them easy to identify. The shading appears on the screen but not in the printed document. Numeral This option determines how numerals will appear in documents. Select an item from the list.

Arabic Select this option to display numerals in a format familiar to speakers of English and other European languages. Hindi Select this option to display numerals in a format familiar to speakers of Arabic and Hindi. Context Select this option to display numerals according to the language of the surrounding text. System Select this option to display numerals according to the regional settings in Control Panel.

Month names This option determines how Western Gregorian month names appear in Arabic text. Arabic Select this option to use Arabic native month names. English transliterated Select this option to spell out Western Gregorian month names in English pronunciation by using Arabic text. French transliterated Select this option to spell out Western Gregorian month names in French pronunciation by using Arabic text.

Diacritics This option displays diacritics in the document. Use this color for diacritics Select this option to specify a color for display of all diacritics, regardless of the color of the diacritics in the original document.

In the list, select a color. Use draft font in Draft and Outline views On computers with extremely limited resources, select this option to speed the screen display of documents. Name Select the font to use for drafts of your documents.

This option is available only when you select the Use draft font in Draft and Outline views check box. Size Select the point size of the draft font.

Document view This option specifies the text direction for new documents. Right-to-left Select this option to lay out documents right to left. For example, paragraphs start on the right side of a document with text flowing to the left.

Left-to-right Select this option to lay out documents left to right. For example, paragraphs start on the left side of a document with text flowing to the right. Font Substitution Click this to open the Font Substitution dialog box. Use this option to determine whether the active document uses any fonts that are not available on your computer. If the document uses fonts that are not on your computer, you can use the dialog box to specify a substitute font.

Show this number of Recent Documents Enter the number of items, between 1 and 50, to display in the Recent Documents list. Note: Only the first nine files in the list are assigned an accelerator key. Show measurements in units of Select the measurement unit that you want to use for the horizontal ruler and for measurements that you type in dialog boxes.